Software for clinics
Clinical documentation created during care
Itaca turns every interaction into shared clinical context. The agenda, patients, consultations, notes, and follow-ups advance in the same flow, with documentation being built in the background while professionals attend to patients.
The differential
Clinical documentation is created while the clinic is working
It's not just about appointments, patients, and tasks. Itaca helps each consultation feed into a shared clinical record: notes, documents, and follow-ups are all connected for the team.
Before
The team arrives at the appointment with the patient's context, reasons, history, and documents organized.
During
The doctor attends; Itaca captures what is relevant and prepares structured clinical information for review.
After
The note, documents, and follow-up are ready for the professional to review and the team to continue.
For medical equipment
An operating standard to better document
Itaca helps clinics and teams work with consistent documentation without turning consultations into administrative work. The professional retains final review and approval.
- Patient context before attending
- Background clinical documentation
- Shared follow-up between professionals
System components
Patients, team, and documentation move forward together without overlapping responsibilities. Itaca helps retain context, avoid duplicate data, and maintain clear pending tasks across consultations, locations, roles, and shifts.
Patients
The context of each care is organized and available only to those with the corresponding access. Read more >
Medical equipment
Various professionals can document with a single standard, defined roles, and shared clinical continuity.
Documentation
Notes and documents are generated during care and are ready for professional review, approval, and signature. Read more >
Agenda
Appointments, patients, and professionals coordinated so that each appointment begins with the necessary context and ends with documentation. Read more >
Traceability
The signature and addenda preserve the clinical record, distinguishing responsibility, supervision, and subsequent modifications. Read more >
Security
Clinical documentation is protected with encryption, access controls, HIPAA compliance, and audit trails, without using data to train models. Read more >
Security and trust
Protected clinical data, user ownership, and administrator visibility
Itaca complies with HIPAA, works with cloud providers under BAA agreements, encrypts information in transit and at rest, and does not use clinical data to train models. The information belongs to the user and their organization; it is not sold or given to third parties for purposes unrelated to the service.
HIPAA and BAAs
Itaca follows applicable HIPAA requirements for our operations and works with cloud providers under BAAs to protect sensitive clinical information.
Encryption and Access
The information is encrypted in transit and at rest. Roles and permissions help ensure each person accesses only what is relevant to their clinical work.
User data
Clinical information belongs to the user and their organization. Itaca does not sell data, does not provide it to third parties for commercial purposes, and does not use it to train models.
Administrative Visibility
Administrators have visibility into team usage, access, and activity to operate with traceability and clinical accountability.
Before, during, and after
Each consultation becomes useful documentation for the clinic
- Preparation: Reasons, background, and documents are available before service.
- Ambient scribe the conversation turns into draft notes and documents for review.
- Templates and rules The team maintains consistent formats without writing from scratch.
- Follow-up indications, pending items, and next steps remain connected with the clinical context.
Frequently Asked Questions
Security, privacy, and signatures in a clinic
Does Itaca comply with HIPAA?
Yes. Itaca complies with the applicable HIPAA requirements for our operation. We work with cloud providers under BAA agreements, encrypt information in transit and at rest, and design the product so that the clinic maintains control over its data, users, access, and activity.
How does Ithaca protect security and confidentiality?
Itaca protects clinical documentation with access controls, encryption, traceability, and administrative visibility. The information belongs to the user and their organization: it is not sold, given to third parties for commercial purposes, or used to train models. Administrators can review usage, access, and team activity.
Does Itaca use clinical data to train models?
No. Itaca does not use patient clinical data to train models. The clinical content belongs to the user and their organization, and it is processed to provide the contracted service, not to create third-party products or to feed external models.
What about the consultation audio?
Itaca processes consultation audio to generate clinical drafts within the user's workflow. Audio and documentation are handled under defined security, access, and retention controls for the service; they are not used to train models or shared with third parties for purposes unrelated to service delivery.
What does it mean to sign a note in Ithaca?
Signing a note should be understood as closing the clinical flow reviewed by the professional. After signing, corrections or clarifications should be recorded as addenda or subsequent comments, according to clinic policies.
How does Itaca help when shifts, locations, or attending professionals change?
Itaca keeps the clinical context organized around the patient: reviewable notes, documents, orders, and pending tasks are connected so that the next professional doesn't have to reconstruct care from scattered messages or individual memory.
Does AI replace medical judgment?
No. Itaca helps prepare structured clinical information but does not replace evaluation, diagnosis, consent, therapeutic decision-making, or professional responsibility.
See how Itaca documents your clinic's real work
In the demo, we go over how Itaca works within your clinic: scheduling, reception, consultation, automatic documentation, signature, follow-up, access roles, traceability, and security. You will see how the team reduces administrative burden without losing clinical control, HIPAA compliance, encryption, confidentiality, or administrative visibility.